Enabling Your Team to Work Remotely
While most of the country has returned to work in offices and worksites, it is worthwhile to consider giving some, or all, of your employees the opportunity to continue working from the comfort of their own homes. Not only can this help you to save money on rent and utilities in your work building, but can also help to cut down on traffic fumes, employees needing to spend money on gas, and even delays during peak commute times.
When employees need to take a day off, whether as part of their vacation entitlement or due to sickness, they will not want to have to come into the office to fill in forms. Instead, using self-service HR software can allow them to complete these tasks from home, while still ensuring that your company has the proper paperwork and trail to hand. This can also allow you to approve or deny those requests, regardless of where you are in the country.
The same can be used for onboarding new employees. While it may be beneficial for them to meet with some of the senior team and go over their job role and expectations, a lot of the paperwork and initial training can then also be carried out using the same software that will be used once they are fully fledged members of your company.
While physical meetings can be a good way of building up companionship within the workplace, they may not always be the best use of you and your team’s time. Keeping physical meetings to a minimum, and using emails, video conferencing software, phone calls, or even messaging services can allow you to impart information quickly and concisely, without cutting into the working day. This can be especially useful when you have team members working remotely, either at home or alternative locations, at allows them to access essential data without needing to find the time to present themselves. In addition to this, communicating in ways other than a meeting can also help those involved to make better use of the information, and potentially take it in more than if it was only given at a set time period, as they can continuously go back and reference it.
When working remotely, you may need to keep an eye on the quality and quantity of work that is being undertaken. While many employees will still do their due best working elsewhere, some may see this as an opportunity to put the brakes on the amount of work they undertake. Using calendarization can help you to see who has been doing what work. You may also be able to set up a login system, where employees are able to clock in and out of work, much like they might have traditionally, to check that hours are being met.
Allowing your team to work remotely does not mean that you need to slouch on productivity. By enabling them to undertake business as usual, you will be offering some great incentives that should not be taken for granted.